EMPLOYEE ONBOARDING

Step 1: Watch Video on How to Properly Complete Your Withholding Allowance Certificate (W-4)

Are you tired of feeling confused and overwhelmed when it comes to filling out your W4 form? Look no further! In this video, we break down the W4 form into easy-to-understand sections, guiding you through each step of the process. We'll explain the purpose of the form, help you determine the appropriate number of allowances to claim, and offer tips for avoiding common mistakes. By the end of this video, you'll feel confident and empowered to take control of your W4 form and ensure that your taxes are filed accurately and efficiently. Don't let the W4 form intimidate you any longer - watch this video and conquer it once and for all!

Step 2(a): Tax Withholding Estimator (as shown in the video)

The W-4 form you submit to your employer is a critical factor in determining the amount of money you receive in each paycheck, your potential tax refund, and it can be modified at any time. To ensure optimal withholdings align with your individual circumstances, the IRS W-4 tax withholding estimator is an invaluable tool. Despite being paid through commission and tips, when utilizing the estimator, please select "Salary." To provide an accurate calculation, enter the average gross wages (commission and tips combined) received per paycheck, in the "Enter wages or salary per pay period" field. Please fill in the remaining information applicable to yourself. As you proceed to the "Standard or Itemized Deductions" section, kindly note that the option "take my standard deduction of" will be displayed. Although most individuals opt for the standard deduction, it may be in your best interest to itemize your deductions in case you have a mortgage (including interest and property taxes), sizeable charitable contributions, or significant medical expenses. Upon reaching the "Results" section, kindly scroll down slightly to locate a + sign next to "How to Adjust Your Withholding." Select the + sign and navigate to "step 3" where you will find a hyperlink for "Form W-4." Clicking the link will enable you to download a pre-filled W4 form. Use the provided numbers and input them into the form on Step 2(b) below.

Step 2(b): Complete Form W-4

In addition to providing your complete name, social security number, address, city, state, and ZIP code, and indicating your preferred filing status as either "Single or Married filing separately," "Married filing jointly or Qualifying surviving spouse," or "Head of household," please take note that any other boxes or numerical values in the boxes should be identical to those pre-populated in the W-4 form provided by the Tax Withholding Estimator in Step 2(a). In the event that any of the boxes were left unfilled in the pre-filled form, kindly leave them blank in this form as well.

Step 3: Complete Eligibility Verification (I-9)

All employees, whether citizens or non-citizens, who were hired after November 6th, 1986 and are working within the United States are required to complete Form I-9.

Step 4: Complete Colorado SecureSavings Form

The State of Colorado introduced the Colorado Secure Savings Program in early 2023, which mandates that employers with more than five employees in Colorado provide their employees access to a retirement plan. Employers are not obligated to make contributions to this program, and employees retain the freedom to decide whether they wish to participate in it. Upon receipt of notification of your employment, the State of Colorado will inform you that you will be automatically enrolled in the program, providing you with additional information concerning its specific features. Within 30 days of this notification, you may choose to either enroll or opt-out of the program. Failure to opt-out within the 30-day period will result in automatic enrollment, with 5% of your gross wages deducted from each paycheck and deposited into your retirement account. For your convenience, in case you decide against participating in this program, we have prepared an online form that you can fill out. The information you provide in this form will enable us to generate the official opt-out form required by the State of Colorado. Once completed, we will send you the form via email for you to print and mail to the following address: Colorado SecureSavings PO Box 534490 Pittsburg, PA 15253-4490. However, if you choose to participate in the program, you do not need to mail the form. For any queries about the Colorado SecureSavings program, you may contact them directly at 1-844-711-5001 or visit their website at www.coloradosecuresavings.com.